Every mistake in this list is one we have seen repeatedly, and every one is preventable with a short planning conversation. Skim it before you book.
Under-Ordering
The number-one mistake by a wide margin. Underestimating attendance, ignoring the alcohol multiplier, forgetting to account for hot weather β all result in long lines and unhappy guests. When in doubt, order one extra unit; it costs less than the reputational damage of running short.
Skipping Handwashing Stations
Handwashing stations are cheap and high-impact. Skipping them saves a small amount and creates a large hygiene gap, especially at events with food service. If your budget is tight, cut something else.
Poor Placement
Units placed downwind of dining, at the edge of muddy ground, at the top of a hill, or blocked from service-truck access all cause problems. Walk your site with your provider before delivery day and identify placement together.
Booking Too Late
Peak weekends (MayβSeptember in this region) fill weeks in advance. Last-minute bookings limit your unit selection, force you into whatever remains, and often cost more. Two to four weeks lead time is a comfortable window.
Ignoring ADA Requirements
Public events are required to provide accessible restrooms. Skipping ADA units risks complaints, permit issues, and legitimate accessibility grievances from your guests. Add one per bank, minimum.
Accepting Verbal Quotes
Written quotes with delivered pricing, service schedule, and inclusions listed are the only reliable comparison tool. Verbal estimates over the phone will vary and rarely include everything the final invoice will show.
The delivery driver needs to know where to place units, which access route to use, and who authorizes changes. Sending them to figure it out alone routinely results in units in the wrong spot or missed deliveries entirely.
Ready to Plan Your Rental
Once you have the fundamentals from this guide, the next step is a written quote tailored to your project. Call our Fargo office at 701-987-0097 or use our online quote form. Quote requests during business hours are typically returned the same business day.